Event Assistant (Temporary) – Rutgers Day 2026

About Rutgers University
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers has been ranked on Forbes’ list of America’s Best Large Employers. Rutgers is ranked #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers is committed to maintaining a safe, diverse, and respectful workplace environment, creating employment opportunities for military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Temporary Event Assistant for Rutgers Communications and Marketing (R-Comm).

Rutgers Day is one of the university’s most prominent annual events, drawing tens of thousands of visitors to campus and requiring extensive, months-long planning and coordination. Due to the continued growth of this event, R-Comm is hiring a Type 4 casual employee to provide dedicated, project-based support from January 2026 through the end of June 2026.

Key Responsibilities

• Serve as a primary point of contact for schools, departments, and units participating in Rutgers Day

• Manage program inquiries, confirm details, communicate logistics, gather required materials, and track deadlines

• Coordinate food vendor applications, approvals, insurance requirements, logistics, and day-of placement for more than 35 vendors

• Manage Rutgers Day t-shirt ordering, inventory, delivery, and distribution

• Assist with planning, scheduling, and posting promotional content for social media campaigns

• Monitor engagement across social platforms to support audience reach

• Coordinate the creation, delivery, and assembly of directional signage, program signage, and event information boards

• Assist with developing and maintaining performance stage schedules, coordinating with performers and operations staff

• Provide on-site staffing support at Rutgers Day headquarters, including volunteer coordination and real-time problem solving

• Assist with planning and execution of Rutgers Day using the Stova event management system and Microsoft Excel

• Manage departmental databases and inventories using Microsoft Excel

• Respond to community inquiries and phone calls

• Provide general administrative support as assigned

Employment Details

• FLSA Status: Nonexempt

• Position Status: Part-Time

• Working Hours: 20-30 hours per week

• Work Arrangement: Fully on-site

• Payroll Designation: PeopleSoft

• Appointment Type: Temporary Staff Appointment (Hourly)

• Hourly Pay Range: $24-$28 per hour

Final compensation is based on qualifications, experience, internal equity, and available funding.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, which may include:

• Medical, prescription drug, and dental coverage

• Paid vacation, holidays, and leave programs

• Competitive retirement benefits

• Employee and dependent educational benefits (when applicable)

• Life insurance coverage

• Employee discount programs

Qualifications

Minimum Education and Experience

• Bachelor’s degree in a related field or an equivalent combination of education and experience

Required Skills

• Strong communication and interpersonal skills

• Experience with events and logistics management

• Excellent written and verbal communication skills

• High attention to detail

• Ability to multitask in a fast-paced environment

• Advanced knowledge of Microsoft Excel and competency with Microsoft Office applications, including Outlook

Preferred Qualifications

• Experience using event management software such as Stova or comparable platforms

• Familiarity with social media scheduling and content management tools

• Experience supporting large-scale events

• Experience working in higher education or large organizations

Physical Demands and Special Conditions

• Must be able to lift boxes up to 25 lbs

• Must be available to work April 22–27, 2026

• Mandatory event-day shift on Saturday, April 25, 2026, from 6:00 a.m. to 5:30 p.m

Posting Details

• Posting Open Date: December 10, 2025

• Posting Close Date: March 21, 2026

• Open Until Filled: No

• Campus: Rutgers University–New Brunswick

• Home Location: Busch Campus

• City: Piscataway

• State: New Jersey

Tagged as: Communications, Event Planning, Marketing, On-site, Rutgers, Temporary, University Events