Montclair State University


Reporting to the Associate Dean for Collections & Discovery, the Head for Cataloging, Metadata and Archive Services provides leadership and strategic direction and oversees the operations of the Cataloging, Metadata & Archive Services Department (CMAS), which is responsible for the creation and management of the Library’s bibliographic and item databases, maintaining the physical condition of the Library’s print and media collections, and the Archive Services function.


Directs librarians, classified staff, and student assistants in the performance of the duties relating to the cataloging and physical processing of library and archival materials. Supervises and trains cataloging staff in effective cataloging procedures and policies. Manages departmental personnel matters including the performance evaluation process.

Plans, coordinates and directs the bibliographic organization of library materials, e.g., books, serials, audio-visual materials, etc.. Evaluates and adapts new procedures. Establishes local cataloging and classification policies. Relates the organization of this material to the curriculum of the University.

Assists in the development of performance standards, library policies, goals, and objectives, and the formulation and implementation of procedures; analyzes workflow, sets priorities, and organizes procedures according to sound administrative principles. Keeps informed of professional trends and practices and University and Library policies and procedures.

Creates, maintains, and controls the Library’s bibliographic and authority databases, utilizing OCLC WMS. Oversees the Library’s digitization efforts.

Leads Library staff in the evolution of metadata practices related to MARC and non-MARC formats. Leads efforts to optimize metadata output to expose collections across the Library; provides expertise and guidance in metadata schemas and standards and provides training as needed; cultivates and supports an environment of exploration and implementation of new approaches to cataloging and management of metadata.

Participates in planning and management of the Library’s institutional repository (Digital Commons).

Prepares and monitors the budget for the Cataloging Department, including the digitization and Bindery operations.

Makes recommendations for the purchase of supplies, new equipment, and the application of new technical procedures.

Participates in the management of library operations and services to ensure organizational effectiveness as a member of the Library Advisory Council.

Establishes and maintains good communication and work relationships with University administration, faculty, students, and the general public to help accomplish the objectives of the Library.

Initiates and develops new projects within the Department.

Prepares library collection statistics annually. Prepares other statistical and descriptive reports as requested. Supervises the maintenance of accurate and up-to-date records.

Collaborates with other library units and departments to lead organization-wide efforts to address issues of diversity, inclusion and social justice in cataloging and metadata practices.

Performs other duties as assigned.

Management retains the right to add or change job duties at any time.



Master’s Degree in Library Science from an ALA-accredited program.

A second master’s degree in another subject area. Five (5) additional years in addition to the five-year minimum experience requirement of professional library experience may be considered in substitution for the second master’s degree.

Minimum of five years of professional work experience with original cataloging, subject analysis, and classification in formats and authority control, including recognized rules and standards including RDA, AACR2, LCC, LCSH, MARC21.

Experience with OCLC, USMARC, RDA, LCSH, LC subject headings and classification, AACR2, bibliographic formats and standards, and authority files.

Experience working with an integrated library system.

Experience supervising professional and support staff with a demonstrated commitment to mentoring, training, and staff development.

Ability to analyze and solve cataloging problems and analyze procedures and workflow.

Ability to communicate effectively and constructively with colleagues, supervisors, and other staff, both within and outside the department.

Ability to work effectively with a diverse faculty, staff, and student population.


Experience cataloging special formats, music scores, or audiovisual materials.

Experience working with OCLC WMS.

Experience leading large scale collection projects such as preparing print collections for remote storage.

Knowledge of standards and procedures for BIBCO, NACO, PCC, SACO.

Knowledge of library linked data standards and applications, including BIBFRAME, and ability to adapt and extend traditional library standards to meet the needs of a linked data environment.

Knowledge of issues related to developing and maintaining library archives including digitization.

Knowledge of standards for the description and control of archival materials, e.g., ISAD(G), DACS, EADS, VRA Core.

Fluency in Spanish.


Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.


Library Administration

Position Type


Contact Information:

For questions or concerns, please contact Human Resources’ Workday Recruiting Support at 973-655-5000 (Option 2), or email

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit:

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