Penn State University

The Records Analyst will be responsible for working collaboratively with all departments throughout the University and Commonwealth Campuses in the development of records retention schedules. Specifically, the Records Analyst will consult faculty, administrators, project managers, business analysts, and stakeholders on services, projects, and requirements related to archival records. This includes transfer of records, retention, secure deletion and disposition, IT system implementation or decommissioning, and relevant revisions to policies and procedures. Additionally, this Records Analyst position will liaison with Special Collections along with University Archives faculty and staff to help coordinate with offices for the review and appraisal of University Records.


The Records Analyst duties include the following:

Help and lead individual or group consultations for Records Management best practices and create guidance or procedural documentation. This includes but limited to frequently asked questions, information lifecycle diagrams, and retention workflows.
Help staff prepare records for storage at the Inactive Records Center, provide guidance on digitization, and help confirm regulatory or compliance requirements.
Assist the University Records Management Officer with updates to the Policy AD35, facilitation of training workshops, managing the Office’s web presence, and programmatic strategies.
This position may also assist in organizing the series of events and conferences geared towards engaging the University’s Records Management Advisory Committee (RMAC), the Records Management Network, as well as other University stakeholders.
The person appointed to the position will work under the direction of the University Records Management Officer and in close collaboration with the other Records Analyst position and the Records Center Staff.  This position will also work with colleagues from Office of General Counsel, University Libraries, Penn State IT, and any/all units of the University. This position may involve travel to any University Location deemed necessary including all Commonwealth Campuses. This position allows a hybrid remote work arrangement, working up to 50% onsite may be required.


The Libraries values diversity of thought, perspective, experience, and people, and is actively committed to a culture of inclusion and respect. We encourage candidates to apply who thrive in a welcoming, multicultural environment. More information on Penn State’s commitment to Diversity, Equity and Inclusive Excellence, can be found by visiting For additional information about the Libraries’ diversity efforts, please visit


The position typically requires an associates degree or higher plus 4 years of related experience, or an equivalent combination of education and experience.


Experience with current trends, practices and legal requirements for archives, records management, and records storage. Experience working with online education deliverables, websites, blogs, and social media is highly desired. The successful candidate will need to have excellent interpersonal, organizational skills, superior written and oral communication proficiency.


The ability to manage and/or co-lead projects and assignments under little to no supervision. The University Libraries is a multicultural environment that embraces respect and diversity.


This is a limited-term appointment funded for one year from date of hire with excellent possibility of re-funding.


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